--- title: E-Signature: Send Contracts for Signature Online, with Audit Trail | HelpRange url: https://www.helprange.com/feature-e-signature --- E-signature # Send contracts for e-signature – with evidence you can show later **Short answer:** Yes – HelpRange sends a PDF for e-signature: each signer confirms a one-time code from their e-mail and signs on any device, and everyone gets the signed PDF with an audit trail and a certificate of completion, sealed by HelpRange. It is a simple electronic signature (eIDAS, ESIGN/UETA), included from Pro ($39 per team a month). Upload a PDF, add the signers and send. Each signer confirms a one-time code from their e-mail, agrees to sign electronically and signs on a phone or computer – no account needed. Everyone gets the signed PDF with a certificate of completion, sealed so that any later change can be detected. [Start free trial](https://www.helprange.com/#signUpSection) [Live demo](https://www.helprange.com/demo) [See pricing](https://www.helprange.com/pricing) ### A one-time code for every signer Before signing, each signer types a code sent to their e-mail address, so the record shows the signature came from that inbox. ### Explicit consent Signers tick “I agree to sign electronically” before they sign; the consent is recorded with the time. ### Draw, type or upload Signers draw their signature with a finger or mouse, type it or upload an image – on a phone, tablet or computer. ### Several signers, in order if you want Add every party and set a signing order, or let everyone sign at the same time. Reviewers can read the document without signing. ### Decline with a reason A signer who does not agree can decline and say why – you are told straight away. ### Automatic reminders Signers who have not signed yet get reminders, so you do not have to chase them. You can void a request at any time. ### No account for signers Signers open the link from the e-mail and sign in the browser – nothing to register or install. ### In 25 languages The signing page and the e-mails are available in 25 languages. ### Signature requests inside the data room Mark a document of a data room as “to be signed” by chosen guests. They see a Sign button in the room, and you see on the room page who has signed. ## Evidence you can show later ### Full audit trail Sent, opened, code confirmed, consent given, signed or declined – every event with the UTC time, IP address and device. ### SHA-256 of both PDFs The fingerprints of the original and of the final PDF are recorded, so you can show that a copy is exactly the document that was signed. ### Certificate of completion A summary page is appended to the signed PDF: the parties, their confirmed e-mail addresses, the events and the fingerprints. ### Sealed final PDF (PAdES) HelpRange applies a digital seal to the final PDF. If anyone changes the file later, PDF readers show that the seal is no longer valid. ### Public verification page Anyone who receives the signed PDF can check it against the HelpRange record on helprange.com/verify-signature. ### A copy for every party When the last signer signs, the final PDF is e-mailed to everyone automatically and stays in your HelpRange account. ## Security ### Encrypted, stored in the EU Documents are encrypted at rest (AES-256) and in transit (TLS); new uploads are stored in Frankfurt, Germany. ### A personal link for each signer Each signer gets their own link, which opens the document for signing only after the code from their e-mail. ### Two-step login for your team Senders protect their HelpRange accounts with authenticator codes or Google sign-in. ## What you can sign – and when not to use it HelpRange creates a simple electronic signature (SES), valid under eIDAS (EU) art. 25(1), the ESIGN Act and UETA (US) and the UK Electronic Communications Act 2000. It is not a qualified or advanced electronic signature. ### Suitable for - NDAs and confidentiality agreements - B2B contracts, quotes and order acceptance - Service and freelance agreements - Consents and declarations - Acceptance protocols - Amendments and annexes ### When not to use it - Employment contracts and their termination where written form is required (for example in Poland and Germany) - Guarantees and sureties - Transfer of copyright in Poland - Real estate and other notarial deeds - Wills - Documents excluded by the US ESIGN Act (§7003), such as wills, family-law matters and court notices For these, use a qualified electronic signature or paper. For high-stakes agreements, ask a lawyer which form the law requires. How it works **1. Upload and add signers** Upload a PDF, add the signers and reviewers, and set a signing order if you need one. **2. Signers confirm and sign** Each signer gets an e-mail, enters the one-time code, agrees to sign electronically and signs on any device. You see who opened, signed or declined. **3. Everyone gets the signed PDF** The sealed PDF with the certificate of completion is e-mailed to all parties and kept in HelpRange. E-signature is part of Pro ($39 per team per month, $31 billed yearly), Max ($87), Unlimited ($174) and the Deal Room Pass ($199 once for 90 days), and you can try it in the 3-day trial. One price for the whole team – no per-user fees. [Plans & pricing](https://www.helprange.com/pricing) FAQ ## E-signature – questions Is a HelpRange e-signature legally valid? It is a simple electronic signature (SES), valid under eIDAS (EU) art. 25(1), the ESIGN Act and UETA (US) and the UK Electronic Communications Act 2000: it cannot be denied legal effect only because it is electronic. In Poland it meets the documentary form (art. 77² of the Civil Code). It is not a qualified or advanced electronic signature. Which documents can I sign with it? Agreements without a special form requirement: NDAs, B2B contracts, quotes and order acceptance, service and freelance agreements, consents, acceptance protocols and amendments. When should I not use it? When the law requires written form or a qualified signature: employment contracts and their termination where written form is required (for example in Poland and Germany), guarantees and sureties, the transfer of copyright in Poland, real estate and notarial deeds, wills, and documents excluded by the US ESIGN Act (§7003). Use a qualified electronic signature or paper there, and ask a lawyer about high-stakes agreements. How do I know who signed? Each signer confirms a one-time code sent to their e-mail address, so the record shows that the person who signed had access to that inbox, with the time, IP address and device. HelpRange does not check ID documents. How can I prove the PDF was not changed? The SHA-256 fingerprints of the original and the final PDF are recorded, the certificate of completion is appended to the PDF, and HelpRange seals the final PDF (PAdES), so any later change breaks the seal. Anyone can check a copy on helprange.com/verify-signature. Does the signer need a HelpRange account? No. Signers open the link from the e-mail, enter the code and sign in the browser on a phone, tablet or computer. The signing page and the e-mails are available in 25 languages. How is this different from the NDA before data room access? The NDA before access is a click-to-sign step in front of a data room or link (Max and up). E-signature is for sending any PDF – a contract, quote or amendment – to one or more signers and getting back a signed, sealed PDF. Can guests sign documents inside a data room? Yes. On a document of a data room choose “Request signature” and tick the guests who should sign. They see a Sign button next to the document in the room; a guest who signed in to the room with the e-mail code signs without a second code, and the room code is recorded in the audit trail. The room page shows who has signed, and everyone gets the signed PDF. Which plans include e-signature? Pro ($39 per team per month), Max, Unlimited, the Deal Room Pass and the 3-day trial. The price is per team, not per user. Related [NDA before data room access](https://www.helprange.com/data-room-nda)[DocuSign alternative](https://www.helprange.com/docusign-alternative)[PandaDoc alternative](https://www.helprange.com/pandadoc-alternative)[Proposal tracking](https://www.helprange.com/proposal-tracking)[Security](https://www.helprange.com/security)[Pricing](https://www.helprange.com/pricing) ## Try it on your own documents 3-day free trial, then a free plan. No credit card required. [Start free trial](https://www.helprange.com/#signUpSection)