---
title: Egnyte and HighQ Data Rooms (2026): What They Are, Pricing and Setup
url: https://www.helprange.com/insight/2026/11/07/egnyte-highq-data-room
---

[Insight](https://www.helprange.com/insight/)

# Egnyte and HighQ Data Rooms (2026): What They Are, Pricing and Setup

Updated 7 November 2026 · HelpRange

**Short answer:** both are data rooms inside bigger platforms, and neither publishes a data room price. **Egnyte** sells **Egnyte Document Room** – launched in October 2023 – as an add-on (listed under Financial Services) to its file-sharing plans, which cost $22–$48 per user a month billed yearly; the add-on itself is quoted. **HighQ**, owned by **Thomson Reuters** since 2019, builds a virtual deal room as a configured site in HighQ Collaborate, with a Q&A module, group permissions, bidder sites, terms and conditions at login and DRM viewing; it is sold to law firms and banks on enterprise quotes. Below: what each does, how to set one up and the alternatives with public prices.

Read on egnyte.com/pricing, Egnyte's press release and help desk, and Thomson Reuters' HighQ help pages on 7 November 2026. Disclosure: HelpRange is our product.

## Egnyte vs HighQ as a data room

|  | Egnyte Document Room | HighQ (virtual deal room site) |
|---|---|---|
| Owner | Egnyte | Thomson Reuters (acquired July 2019) |
| How it is sold | Add-on to Egnyte plans; Document Room and Document Room Enterprise billing plans through sales | Enterprise licence; no public price |
| Base platform price | Business $22, Enterprise Lite $39, Elite $48 per user/month (billed yearly); Ultimate quoted | Not published |
| Q&A | Not described in the sources we read | Yes – Q&A module with categories and ask / approve / respond rights |
| Watermark | Yes – on files viewer and viewer-only users preview or download; advanced watermarks add name and e-mail | Not described on the VDR set-up page; DRM viewer or FileOpen-protected PDFs |
| Permissions | Viewer-only permission in Document Room | Group-based, per site, folder or file; bidder sites hide bidders from each other |
| Terms before access | Not described in the sources we read | Terms & Conditions at first login or every login |
| Audit | Not described for Document Room in the sources we read | Site audit reports and activity reports |

Sources: [Egnyte pricing](https://www.egnyte.com/pricing), [Egnyte Document Room announcement](https://www.egnyte.com/press-releases/egnyte-announces-virtual-document-room-protect-and-manage-highly-sensitive-business), [Egnyte help: Secure Collaboration using Document Room](https://helpdesk.egnyte.com/hc/en-us/articles/20128795953293-Secure-Collaboration-using-Egnyte-Document-Room), [HighQ help: Create a virtual deal room](https://www.thomsonreuters.com/en-gb/help/highq/site-management/vdr-and-q&a-sites/create-a-virtual-deal-room-vdr), [Thomson Reuters case study](https://legal.thomsonreuters.com/en/insights/case-studies/delivering-smart-secure-data-rooms). "Not described" means we did not find it in these sources.

## Egnyte data room

Egnyte's Document Room is a separate "secure enclave" for very sensitive files shared with partners – Egnyte's pricing page describes it as virtual document rooms that "require additional security and controls beyond what a traditional file-sharing service can provide". Points to know:

- **It is an add-on.** You need an Egnyte plan and then Document Room through Egnyte's sales team; no price is published.
- **Dynamic watermarking** appears in the Elite plan ($48 per user a month, billed yearly) and above.
- **Viewer-only users** can see but not download, and watermarks apply to files they preview.
- **Per-user pricing** for your own staff; check how outside parties are licensed.

Egnyte fits firms that already keep their documents in Egnyte and want a controlled area for a transaction or a regulated exchange without moving files to another vendor.

## HighQ data room

In HighQ a virtual deal room is a Collaborate site set up for due diligence. Thomson Reuters' own set-up steps:

1. A system administrator creates the site with the Files module on and People off, and adds a site administrator.
2. The site goes into **Preparation mode** so nobody else sees it.
3. Optional: client logo, Home and Activity modules, a **Bidder site** for auctions, a site password, IP restrictions and **Terms & Conditions** at login.
4. Create security groups for each permission combination, upload files and set permissions, usually per folder.
5. Turn on the **Q&A module**, add categories and give ask, approve or respond rights (bidders can only ask or approve).
6. Choose download control: Online Viewer with DRM (no downloads) or PDFs protected with the FileOpen plug-in.
7. Add users without invitations, assign groups, switch the site to **Active**, test by logging in as representative users, then send invitations.
8. After closing, download the files as a zip and archive the site.

HighQ suits law firms that already run HighQ for matters and clients. For a one-off deal outside a firm that has it, licensing HighQ for one room is rarely practical.

## Alternatives with published prices

| Provider | Published price | Q&A |
|---|---|---|
| [ShareFile VDR](https://www.helprange.com/insight/2026/11/07/sharefile-data-room/) | $69.30 per user/month billed yearly, 5 users minimum | Folder Q&A |
| [Drooms](https://www.helprange.com/insight/2026/11/07/drooms-pricing/) | Business from €398/month (Q&A plan) | Yes (Business) |
| [SecureDocs](https://www.helprange.com/insight/2026/11/07/securedocs-pricing/) | $250/month on a 12-month plan | Yes |
| [Box](https://www.helprange.com/insight/2026/11/07/box-data-room/) / [SharePoint](https://www.helprange.com/insight/2026/11/07/sharepoint-data-room/) | Part of your existing licence | No |
| HelpRange | $174 per team/month or [$199 once for 90 days](https://www.helprange.com/deal-room-pass) | AI answers from the documents; no human Q&A routing |

## Or in HelpRange

If the room is for one transaction and Egnyte or HighQ is not already in-house, a stand-alone room is faster: per-person permissions, click-to-sign NDA before access, watermarks with each viewer's e-mail, page-by-page reading time and AI answers from the room's documents, files hosted in Frankfurt. Your whole team, unlimited guests, one price. Or $199 for a single deal. No sales call. [Data room features](https://www.helprange.com/feature-virtual-data-room) · [Pricing](https://www.helprange.com/pricing).

## FAQ

### Does Egnyte have a data room?

Yes – Egnyte Document Room, announced in October 2023, sold as an add-on to Egnyte plans with pricing through sales.

### How much does an Egnyte data room cost?

Egnyte publishes its base plans ($22, $39 and $48 per user a month billed yearly; Ultimate quoted) but not the Document Room add-on, which is quoted (egnyte.com/pricing, 7 November 2026).

### What is a HighQ data room?

A HighQ Collaborate site configured as a virtual deal room: group permissions, bidder sites, terms at login, a Q&A module and DRM viewing. HighQ belongs to Thomson Reuters.

### Does HighQ have Q&A?

Yes. The Q&A module supports categories and ask, approve and respond rights; bidder users can only ask or approve.

### Is there a cheaper data room than Egnyte or HighQ for one deal?

Yes – rooms with published prices, such as HelpRange's $199 Deal Room Pass for 90 days with unlimited guests.

Related: [data room Q&A compared](https://www.helprange.com/insight/2026/11/07/data-room-qa/) · [white-label data rooms](https://www.helprange.com/insight/2026/11/07/white-label-data-room/) · [ShareFile VDR](https://www.helprange.com/insight/2026/11/07/sharefile-data-room/) · [best virtual data room providers](https://www.helprange.com/best-virtual-data-room).

## More guides

- [Best DocSend Alternatives (2026): 7 Tools Compared by Price and Features](https://www.helprange.com/insight/2024/02/25/alternative-to-docsend-spaces/)
- [Cheap Virtual Data Room (2026): Low-Cost and One-Time Options Compared](https://www.helprange.com/insight/2024/07/11/cheap-virtual-data-room/)
- [Datasite Pricing (2026): What a Datasite (formerly Merrill DataSite) Data Room Costs and a Flat-Price Alternative](https://www.helprange.com/insight/2026/10/31/datasite-pricing/)
- [Deal Room Software and Virtual Deal Rooms (2026): Types, Features, Prices and 20+ Providers](https://www.helprange.com/insight/2024/03/12/deal-room-software/)
- [Real Estate Data Room (2026): Document Index, How to Run a CRE Deal Room and Costs](https://www.helprange.com/insight/2024/03/10/real-estate-deal-data-room/)
- [Dropbox and DocSend Data Rooms (2026): Dropbox VDR Setup, DocSend Features, Groups vs Links and Cost](https://www.helprange.com/insight/2024/03/16/using-dropbox-as-a-data-room/)