How to Share Documents on Box

Box is a cloud-based storage platform that allows users to store and share their files securely. Box makes it easy to share documents online with colleagues and friends, making it an excellent tool for individuals and businesses alike. In this article, we will guide you through how to share documents on Box.

1. Upload Your Document

Before sharing your document, you need to upload it to Box. To do this, log in to your Box account, and click on the "Upload" button at the top of the page. You can then select the document you want to upload from your computer or drag-and-drop it into the Box file manager.

2. Set Your Sharing Preferences

Once you have uploaded your document, you can set your sharing preferences. Click on the document you want to share, and then click on the "Share" button. You will see a pop-up box with several options.
- Invite people: This option allows you to invite people to view or edit your document. You can enter their email addresses and choose whether they can edit or only view the document.
- Generate a shared link: This option creates a direct link to your document that you can share with anyone. You can set the link to be view-only or allow editing.
- Set a password: If you want to add an extra layer of security to your document, you can set a password for the shared link. You can then share the link and password with people you want to access the document.

3. Collaborate With Others

Box allows you to collaborate with others on your shared documents. When you invite people to view or edit your document, they will receive an email invitation with a link to access the document. You can also set up collaboration folders to share multiple files with a group of people.
When collaborating on a document, you can leave comments and suggestions, track changes, and view version history. These features make collaboration easy and efficient, as everyone can work together on the same document in real-time.

4. Control Access to Your Documents

Box gives you complete control over who can access your documents and what they can do with them. You can set access levels for individual users, groups, or the public. You can also revoke access to a document at any time.
Box also offers various security features to keep your documents safe. You can set up two-factor authentication, restrict access to certain IP addresses, and enable Box's watermarking feature. These features ensure that your documents are secure, even if they fall into the wrong hands.


Sharing documents on Box is easy and efficient, making it an excellent tool for individuals and businesses alike. By following these steps, you can upload, share, and collaborate on your documents securely with colleagues and friends. Box's various features and security options ensure that your documents are always safe and secure, making it an excellent choice for anyone looking for a reliable cloud-based storage platform.

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