File transfer protocol (FTP) is a widely-used protocol for transferring files between different computers on the internet. It is used by companies, individuals, and organizations worldwide for managing website files, sharing documents, and more. With the help of FTP, sharing documents can be done smoothly and securely. In this article, we will explore how to share documents on FTP.
Before we dive into sharing documents on FTP, it’s important to understand the basics of FTP. As mentioned earlier, FTP is a protocol that allows you to transfer files between two computers on the internet. The two main components of FTP are the FTP server and the FTP client. The FTP server is the computer that stores the files that are being shared, while the FTP client is the computer that is accessing those files.
To access an FTP server, you will require an FTP client which can be downloaded for free from the internet. There are many different FTP clients available, including FileZilla, Cyberduck and WinSCP. All of these clients provide similar functionality, allowing you to connect to an FTP server and download or upload files to it.
Now we can proceed to the steps to share the documents on the FTP. Here’s how:
1. Set Up an FTP Server
The first step to sharing documents via FTP is to set up an FTP server. There are different ways to go about this, but one common approach is to use a hosting service that provides FTP access. Many web hosting companies offer FTP hosting as part of their service. Alternatively, you can set up an FTP server on your own computer. This requires installing and configuring an FTP server software.
2. Create a Folder for Document Storage
Once the FTP server is set up, you need to create a folder to store the documents you want to share. This can be done using the FTP client software or via the web hosting control panel, depending on how the FTP server is set up. When creating the folder, ensure that it has a descriptive name that indicates its purpose.
3. Upload Documents to the FTP Server
With the folder created, the next step is to upload the documents you want to share to the FTP server. To do this, open the FTP client software, enter the login details for the FTP server, and connect to it. From there, navigate to the folder you created in step 2 and upload the documents. Depending on the FTP client you’re using, you can upload files by dragging and dropping them to the folder or by selecting them using a file explorer interface.
4. Set Permissions for the Shared Documents
In order to share the documents on the FTP server, you need to set permissions for them. Permissions determine who can access the documents, and what level of access they have. Most FTP servers allow you to set permissions for individual files or folders.
For example, you can set permissions that allow specific users to view or edit the documents, while blocking others from accessing them. You can also set permissions that allow users to only view the documents but not edit or delete them.
5. Notify User or Group
Once the documents are uploaded and permissions set, notify the user(s) or group(s) that the documents are available for download. You can notify them via email or other messaging platforms.
To download the documents, they will need to connect to the FTP server using the FTP client and navigate to the folder where the documents are stored. From there, they can download the documents to their local computer and view or edit them as necessary.
In conclusion, sharing documents via FTP is fairly easy and secure, as long as the right steps are taken. By following the steps outlined above, you can easily share documents with others in a way that ensures the privacy and security of the shared documents.
Check out HelpRange
Check out our product HelpRange. It is designed to securely store (GDPR compliant), share, protect,
sell, e-sign and analyze usage of your documents.