Document Usage Analytics: Reducing Risk and Increasing Security

In today's digital age, companies and organizations rely heavily on document management solutions for their day-to-day operations. However, with the increasing amount of sensitive data being stored and transmitted, the risk of data breaches and security threats has also increased significantly. To mitigate these risks and ensure data security, companies need to adopt document usage analytics.
Document usage analytics is a technique where different types of data are collected and analyzed in real-time to gain insights into how documents are being used within an organization. This includes tracking how documents are accessed, shared, edited, and downloaded, along with monitoring user behavior regarding these documents. Analyzing this data helps organizations understand how their employees interact with documents and identify potential threats to their data security.
One of the key benefits of utilizing document usage analytics is the ability to reduce data risk. By tracking and analyzing user behavior, companies can identify and address security risks before they turn into full-blown data breaches. For example, if an employee is repeatedly accessing or downloading confidential documents outside of work hours or from an unusual location, the system can alert the security team to investigate the incident and take action to safeguard the data.
In addition, document usage analytics can also help companies maintain regulatory compliance. With the increasing number of laws and regulations around data privacy and security, organizations need to ensure that their document management practices comply with these regulations. By monitoring how documents are being handled and shared within the organization, companies can ensure that they are meeting regulatory requirements and protect themselves from the risk of fines or penalties.
Another important benefit of document usage analytics is the enhanced visibility into how documents are being used across different departments and teams. By tracking document usage, companies can gain insights into which documents are most commonly accessed and by whom. This can help organizations identify areas where they may need to provide additional training or resources to improve productivity and collaboration among their employees.
Document usage analytics can also help companies save time and resources. By automating the process of collecting and analyzing document usage data, organizations can eliminate the need for manual tracking and monitoring, freeing up valuable resources for other important tasks. In addition, by identifying areas where productivity can be improved, companies can optimize their workflows and reduce the amount of time spent on repetitive or unnecessary tasks.
Overall, document usage analytics is an essential tool for organizations looking to reduce data risk and improve their overall document management practices. By tracking and analyzing user behavior, companies can gain valuable insights into how their employees interact with documents, identify potential security threats, and ensure regulatory compliance. Ultimately, this helps organizations enhance their security posture, improve productivity and collaboration, and maintain a competitive edge in today's digital economy.

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Check out our product HelpRange. It is designed to securely store (GDPR compliant), share, protect, sell, e-sign and analyze usage of your documents.