The Benefits of GDPR Compliant Document Storage for Marketing

The General Data Protection Regulation or GDPR has led to a significant overhaul of data protection rules in the European Union since its enforcement in 2018. GDPR imposes strict guidelines on how personal data is collected, processed, and used by organizations, and impacts various industries inclusive of marketing.
Marketers, in particular, rely heavily on data to inform their marketing strategies. It is therefore imperative to consider the implications of GDPR for this process. GDPR awareness and compliance is essential in the long run, not only to avoid hefty fines but more importantly, to ensure customer trust and confidence in the organization. One crucial aspect of GDPR compliance is the secure storage and management of data, which is an area where document storage systems can be highly beneficial for marketing teams.

This article explores the benefits of GDPR compliant document storage for marketing, including:

1. Increased security and confidentiality of data

With GDPR in place, organizations must be more cautious than ever with the data they collect and store. Subsequently, marketers must also ensure that their data is compliant with and stored under GDPR guidelines. Traditional systems of storing documents such as paper-based systems or local hard drives are less secure and more susceptible to loss or theft. In contrast, GDPR compliant document storage platforms offer high levels of security and confidentiality of data. They provide sophisticated security features such as encryption, access controls, and automatic backups, among others.

2. Streamline of document management

Document management is a significant challenge for most marketing teams, particularly large organizations handling large amounts of data. Conventional document management systems such as file-based storage are complex and slow, making the search and retrieval process elongated and cumbersome. GDPR compliant document storage, on the other hand, is designed to enable seamless file sharing, organization, and archiving. This offers the potential for a streamlined document management system, reducing the time and resources spent on document storage and management.

3. Enhanced data accessibility

In typical marketing teams, a considerable amount of time is spent searching for documents in various locations before any marketing material is produced or presented. This issue can be alleviated through GDPR compliant document storage systems, which offer vast improvements in data accessibility. The platform enables authorized personnel to access data from anywhere in real-time, regardless of their device or location. This ensures marketing teams can have speedy access to essential documents, quickly and efficiently, resulting in more effective and informed marketing strategies and campaigns.

4. Increased collaboration

Marketing teams often rely on collaborative work to ensure seamless interdepartmental cooperation when developing and executing marketing strategies. With GDPR compliant document storage, members of a team can access and collaborate on the same document in real-time, regardless of their location. This feature enhances teamwork and accelerates the overall process of developing marketing strategies and campaigns. Since the platform can be accessed remotely, team members can work together seamlessly, without the need to meet physically.

5. Better Compliance with GDPR

Companies severely impacted by GDPR regulations can benefit from the use of GDPR compliant document storage systems as it forms part of their compliance measures. Failure to comply with GDPR could result in severe financial and reputational damage to organizations. By storing data in GDPR compliant document storage systems, marketing teams ensure that personal data is kept confidential and protected, and customer information is treated fairly, transparently and stored lawfully, including access controls and regular reporting.
In conclusion, GDPR compliant document storage systems provide several benefits to marketing teams. Through the platform, data can be accessed quickly and securely, and collaboration among members of the team can be better facilitated. Document storage solutions provide enhanced data accessibility, improved document management and compliance, allowing a more robust and coordinated approach whilst creating marketing messages. Compliant systems ensure that organizations protect their customers' data as mandated by law, building trust and confidence in their organization. By leveraging GDPR compliant document storage systems, marketing teams can avoid the potentially damaging financial and reputational risks of GDPR violations while still producing highly informed marketing strategies and campaigns.

Check out HelpRange

Check out our product HelpRange. It is designed to securely store (GDPR compliant), share, protect, sell, e-sign and analyze usage of your documents.