Real-Time Usage Analytics for Streamlined Document Creation

In today's fast-paced world, people expect everything to be done in real-time, and the same applies to document creation. With increasing demand for efficiency and productivity, companies need to streamline document creation to minimize time and effort. One of the ways to achieve this is by using real-time usage analytics.
Real-time usage analytics enables users to gather data on their document creation process in real-time, providing insights, and enhancing efficiency. By understanding how frequently people use certain templates, how much time is spent on each document element, and which fields are most commonly used, companies can eliminate inefficiencies from their document creation process.

Here are some of the benefits of using real-time usage analytics for streamlined document creation:

1. Creating custom templates

Every organization has its unique document creation workflows, using real-time usage analytics, organizations can create custom templates that align with their specific workflows. Instead of using a generic template that may not fit their needs, companies can create their templates based on the data they collect from real-time usage analytics.
By analyzing the data gathered, organizations can identify which document elements are most frequently used, and which fields require more attention. This information will help them create custom templates that include the most commonly used document elements, and ensure that they are easy to fill out. Custom templates save time, reduce errors and increase productivity in document creation.

2. Optimization of workflows

Real-time usage analytics enables companies to optimize their document creation workflows. By identifying inefficiencies in the document creation process, companies can look for ways to streamline their workflows and make the process more efficient.
By analyzing the time each user spends on a particular document element or field, companies can identify bottlenecks in the workflow and take necessary steps to remove them. For instance, they may change the order of fields, and make the document elements more intuitive to use.

3. Enhancing collaboration

Real-time usage analytics helps in enhancing collaboration between team members. By tracking how frequently different team members work on the same document, organizations can identify potential bottlenecks and areas of improvement.
This information can help organizations adjust their collaborative strategy. For example, they may decide to use online document collaboration tools that allow multiple team members to work on the same document simultaneously. By increasing collaboration, teams can work more effectively and reduce the time spent on document creation.

4. Document insights

Real-time usage analytics provides valuable insights into how and when users interact with documents. By tracking document views, downloads, and sharing, companies can determine which documents are most popular.
Using this information, companies can adjust their document creation strategy to create more relevant content and ensure that it is easily accessible to users. Document insights also help organizations to identify which documents require more attention and which can be removed or updated.


Real-time usage analytics is vital in streamlining document creation. Organizations that incorporate real-time usage analytics in their document creation workflows stand to gain numerous benefits, such as creating custom templates, optimizing workflows, enhancing collaboration, and obtaining valuable document insights.
Companies can use this technology to identify potential bottlenecks in their document creation process, make necessary adjustments, and ultimately achieve more efficient and productive document creation workflow. As businesses continue to look for ways to stay competitive, real-time usage analytics is an essential tool for improving document creation efficiency and overall productivity.

Check out HelpRange

Check out our product HelpRange. It is designed to securely store (GDPR compliant), share, protect, sell, e-sign and analyze usage of your documents.