How a Secure PDF Viewer Can Help You Meet GDPR Compliance
In May 2018, the General Data Protection Regulation (GDPR) came into effect in the European Union (EU), replacing the previous data protection rules. The GDPR is a comprehensive regulation that aims to strengthen data protection rights for EU citizens and residents.
One of the key changes under the GDPR is the increased accountability placed on organizations handling personal data. Companies now need to take steps to protect personal data and ensure that it is collected, processed, and stored securely.
Therefore, companies must take appropriate measures to protect personal data, including the use of secure PDF viewers. In this article, we will discuss how a secure PDF viewer can help you meet GDPR compliance.
What is a PDF Viewer?
A PDF viewer is software that allows you to view and navigate PDF files. PDF files are widely used in business as they allow for easy sharing and printing of documents while retaining the formatting and layout.
Why use a secure PDF Viewer?
A secure PDF viewer can offer several benefits for GDPR compliance, including:
1. Ensuring confidentiality: A secure PDF viewer can help protect confidential information by preventing unauthorized access. It can also prevent unauthorized copying, printing, or editing of documents.
2. Ensuring data integrity: A secure PDF viewer can help ensure the integrity of data by preventing changes to the document without proper authorization.
3. Encryption: A secure PDF viewer can offer encryption capabilities, providing an additional layer of security. Encryption makes documents unreadable to unauthorized users, ensuring sensitive information remains protected.
4. Access controls: A secure PDF viewer can offer access controls at the document and user-level, ensuring only authorized users can access the document. It can also provide audit trails for increased accountability.
5. Secure document distribution: A secure PDF viewer can provide a secure method for sharing sensitive documents. With features like watermarking and the ability to restrict printing or copying of the document, a secure PDF viewer can ensure that documents are distributed securely.
Meeting GDPR Compliance with a Secure PDF Viewer
The GDPR requires companies to take steps to protect personal data and ensure that it is collected, processed, and stored securely. By using a secure PDF viewer, companies can take several steps to meet GDPR compliance.
1. Ensuring confidentiality: The GDPR requires companies to implement appropriate technical and organizational measures to ensure confidentiality, including the use of encryption. A secure PDF viewer can help ensure confidentiality by offering encryption capabilities.
2. Ensuring data integrity: The GDPR requires companies to have processes in place to ensure the integrity of personal data. A secure PDF viewer can help ensure data integrity by preventing unauthorized changes and providing an audit trail for increased accountability.
3. Access controls: The GDPR requires companies to have processes in place to ensure that only authorized individuals have access to personal data. A secure PDF viewer can offer access controls at the document and user level, ensuring that only authorized individuals can access the document.
4. Secure document distribution: The GDPR requires companies to ensure that personal data is protected during transmission. A secure PDF viewer can provide a secure method for sharing sensitive documents, ensuring that they are distributed securely.
5. Increased accountability: The GDPR requires companies to have processes in place to ensure accountability for the processing of personal data. A secure PDF viewer can provide an audit trail for increased accountability, allowing organizations to track who has accessed a document and when.
Conclusion
The GDPR has made it mandatory for companies to ensure the privacy and protection of personal data. A secure PDF viewer can help companies meet GDPR compliance by providing features like encryption, access controls, and secure document distribution.
By using a secure PDF viewer, companies can ensure that they are taking appropriate measures to protect personal data, providing a secure environment for document sharing, and meeting GDPR compliance.
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