How to Prevent Unauthorized Access with a Secure PDF Viewer

As technology has advanced, so have the methods of data communication and sharing. One of the most popular and convenient ways to share documents and files is through PDFs (Portable Document Format). PDFs are considered the most secured format of documents, as it has inbuilt security features that make it difficult for unauthorized access.
However, with the constant rise in cyber crime, protecting sensitive information within PDFs is as crucial as ever, especially when sharing confidential data with third parties. With a secure PDF viewer, users can easily prevent unauthorized access and ensure that their sensitive information remains safe from hackers and other malicious entities.

Here's how you can prevent unauthorized access with a secure PDF viewer:

1. Password Protect Your PDF Documents

Most PDF viewers offer an option to password protect your documents. This means that users will be required to enter a password to access the document. Passwords can be enabled for opening the document, editing, or both. It is advisable to use a strong password to ensure maximum security.

2. Digital Signature

Digital signature is another security feature that can prevent unauthorized access to your PDFs. This technology ensures that documents have not been tampered with and guarantee the authenticity of the document. With digital signatures, users can be confident that their sensitive documents are secure.

3. Watermarks

A watermark is a feature that adds text or images to a document. A watermark can be used to indicate the origin of the document, add copyright information, or even as a security measure, to prevent unauthorized sharing. A watermark can be placed on every page of the document, making it clear that the document is not meant for public viewing.

4. Access Rights

PDF documents can be programmed to have different access levels for different individuals. For instance, only certain individuals may have access to specific pages, while others may only view the entire document with restrictions on printing, editing, or copying. This level of access is an excellent way to limit who has access to sensitive data.

5. Encryption

Encryption involves coding data in a way that can only be accessed with the right key. Encrypted PDFs can only be opened by those who have the encryption key, which can be a password or a smartcard. Encryption is an effective way to secure PDFs, as it ensures that only authorized individuals have access.

6. Automatic Lockout

Automatic lockout is another security feature that discourages unauthorized access. With this feature, the PDF document is locked after several unsuccessful login attempts. This security feature can prevent brute-force attacks, where attackers try to guess the password by entering various combinations.
In conclusion, securing your PDFs is essential, especially if you are dealing with sensitive information. With a secure PDF viewer, you can implement all of the above security features to safeguard your documents. So, choose a reliable PDF viewer and take advantage of the numerous security features available to you for maximum protection. Always remember to change your passwords regularly and ensure that the password you choose is strong enough to protect your document.

Check out HelpRange

Check out our product HelpRange. It is designed to securely store (GDPR compliant), share, protect, sell, e-sign and analyze usage of your documents.