Why Your Business Needs a Secure PDF Viewer for Confidential Documents

The digital world has revolutionized the way businesses operate, making it easier to manage and share information, particularly confidential documents. More than ever before, organizations are using PDF files to store and transmit data, as these files are versatile and accessible on multiple platforms and devices.
However, with the increasing use of PDF documents, there is a dire need for a secure PDF viewer that can protect sensitive and confidential information from unauthorized access, copying, and distribution. In this article, we explore the reasons why your business needs a secure PDF viewer for confidential documents.

Protect Your Intellectual Property

Intellectual property is the most valuable asset of most businesses. It includes trade secrets, patents, trademarks, and copyrights, among others. These assets help businesses maintain their competitive edge and create unique products and services that their customers love.
However, the protection of intellectual property requires more than passwords and firewalls. Businesses must have a secure PDF viewer that prevents unauthorized access to confidential information contained in their PDF documents. A secure PDF viewer ensures that only authorized personnel have access to vital information, thus safeguarding your proprietary data from theft or misuse.

Data Privacy Compliance

Compliance with privacy laws is vital for businesses that collect and store sensitive data to avoid hefty fines and legal action. For instance, the European Union's General Data Protection Regulation (GDPR) requires businesses to handle personal data securely and prevent unauthorized access or use.
A secure PDF viewer can help businesses comply with data privacy regulations by enabling them to control the access and distribution of their confidential documents. It ensures that only authorized personnel have access to confidential data and prevents data breaches that could damage the reputation and bottom line of your business.

Prevent Unauthorized Document Sharing

Document sharing is essential for collaboration and communication in business, but it can also pose significant risks if not done securely. Unauthorized document sharing can lead to data loss, theft, or misuse, putting your business at risk of legal action, financial loss, and reputational damage.
A secure PDF viewer for confidential documents can help prevent unauthorized document sharing, ensuring that only authorized personnel can access, view, and share sensitive data. It enables businesses to set up permissions and access controls that limit the sharing of confidential documents.

Safer Document Collaboration

Collaboration is at the heart of modern business, but it can also pose a risk to sensitive data. Most businesses use email, cloud storage, or file sharing platforms to collaborate, but these methods can be insecure, and data can be compromised.
Using a secure PDF viewer ensures that confidential documents are accessed and shared safely, minimizing the risk of data breaches. Businesses can collaborate more securely and effectively, knowing that their sensitive data is protected from unauthorized access.

Secure Mobility

The use of mobile devices has become widespread, with many business operations being conducted on smartphones and tablets. These devices are susceptible to cyber threats, making it essential to ensure that confidential documents are accessible only on secure PDF viewers.
Businesses must enable secure mobility by providing secure access to confidential documents and ensuring that only authorized personnel have access to them. A secure PDF viewer for confidential documents ensures that sensitive data is secured during mobility and that only authorized personnel can access it, regardless of the device used.
In conclusion, businesses must prioritize the security of confidential documents to prevent data breaches, theft, and misuse. Using a secure PDF viewer for confidential documents can help businesses protect their intellectual property, comply with data privacy regulations, prevent unauthorized document sharing, facilitate safer document collaboration, and enable secure mobility. Investing in a secure PDF viewer is an excellent way for businesses to ensure that sensitive data is safe, enabling them to manage their operations more securely and with confidence.

Check out HelpRange

Check out our product HelpRange. It is designed to securely store (GDPR compliant), share, protect, sell, e-sign and analyze usage of your documents.