Datasite pricing in short: Datasite does not publish prices – every data room is quoted by its sales team. Historically Datasite charged per page; today quotes can also be based on users, storage or a flat monthly fee. Third-party estimates put a typical contract at roughly $25,000 a year (median), with a wide range from about $2,700 to $46,000 a year, and mid-market deals priced per page often reaching tens of thousands of dollars.
If you need a secure data room or tracked document sharing and want to know the price without a sales call, HelpRange is a simpler alternative: one public, flat price per team, unlimited users, documents and pages, and a free plan to start.
Datasite vs HelpRange at a glance
| Datasite | HelpRange | |
|---|---|---|
| Public pricing | No – quote only | Yes |
| Pricing model | Per page historically; also per user, storage or flat monthly (quote) | Flat price per team |
| Typical cost (estimates) | ~$25,500/yr median (Vendr); $0.40–$0.85 per page (Peony) | $39 or $174 per team / month |
| Free plan | No | Yes |
What drives a Datasite quote
- Volume: the number of pages or the amount of data in the room – per-page pricing makes large rooms expensive.
- Deal length: longer projects cost more; enterprise contracts often have minimum terms.
- Users and features: advanced Q&A, redaction and AI features are part of higher tiers.
- Overage: going beyond the agreed volume is billed extra.
Third-party figures: Vendr reports a median of about $25,555 per year (range $2,680–$46,300); Peony reports $0.40–$0.85 per page. Treat these as estimates and ask Datasite for a quote.
HelpRange: the flat-price alternative
HelpRange publishes one price per team – not per user, page or gigabyte:
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | 30 document views a month |
| Pro | $39 / team / month ($31 billed yearly) | Unlimited documents and views, secure links, watermarks, page-by-page analytics |
| Unlimited | $174 / team / month ($139 billed yearly) | Everything in Pro plus data rooms, NDA e-signature before access, file requests, AI Q&A for guests |
- NDA before access: guests verify their e-mail and sign your NDA online before the first page opens.
- Data room activity: who logged in, opens per day, reading time and session recordings.
- Data stored in the EU (Frankfurt), GDPR data processing agreement on request.
See pricing · Open the live demo data room · Start a free trial
Compare in detail: HelpRange as a Datasite alternative · Best virtual data room providers in 2026
Sources: vendr.com/marketplace/datasite, peony.ink/blog/datasite-pricing, capterra.com/p/130910/Datasite-Diligence/pricing/.
Prices were checked on 31 October 2026 from the sources listed. Vendors change prices often – always confirm with the vendor before you buy.
Free tools: Data room cost calculator · Due diligence checklist & data room index