Firmex pricing in short: Firmex offers two models – a Single Project Data Room (a one-time fee per project, priced by data volume and duration) and a Data Room by Subscription (an annual fee priced by data volume, with unlimited projects). Firmex does not publish the prices; third-party estimates put a three-month project at roughly $5,000–$10,000 and subscriptions from about $25,000 a year.
If you need a secure data room or tracked document sharing and want to know the price without a sales call, HelpRange is a simpler alternative: one public, flat price per team, unlimited users, documents and pages, and a free plan to start.
Firmex vs HelpRange at a glance
| Firmex | HelpRange | |
|---|---|---|
| Public pricing | No – models described, prices quoted | Yes |
| Pricing model | Per project (data volume + duration) or annual subscription (data volume) | Flat price per team |
| Typical cost (estimates) | ~$5K–$10K per 3-month project; subscriptions from ~$25K/yr (Peony) | $39 or $174 per team / month |
| Free trial | Demo on request; trial not confirmed | Free plan and trial |
What drives a Firmex quote
- Data volume – both models are priced by how much you store.
- Duration for single projects; extensions add cost.
- Setup – some buyers report setup fees of $2,000–$5,000.
Estimates come from competitor blogs (Peony, Ellty) and vary widely; ask Firmex for an exact quote.
HelpRange: the flat-price alternative
HelpRange publishes one price per team – not per user, page or gigabyte:
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | 30 document views a month |
| Pro | $39 / team / month ($31 billed yearly) | Unlimited documents and views, secure links, watermarks, page-by-page analytics |
| Unlimited | $174 / team / month ($139 billed yearly) | Everything in Pro plus data rooms, NDA e-signature before access, file requests, AI Q&A for guests |
- NDA before access: guests verify their e-mail and sign your NDA online before the first page opens.
- Data room activity: who logged in, opens per day, reading time and session recordings.
- Data stored in the EU (Frankfurt), GDPR data processing agreement on request.
See pricing · Open the live demo data room · Start a free trial
Compare in detail: HelpRange as a Firmex alternative · Best virtual data room providers in 2026
Sources: firmex.com/pricing/, peony.ink/blog/firmex-pricing-review, ellty.com/blog/firmex-pricing.
Prices were checked on 31 October 2026 from the sources listed. Vendors change prices often – always confirm with the vendor before you buy.
Free tools: Data room cost calculator · Due diligence checklist & data room index