Document Regulatory Compliance. Securing Sensitive Information
In today's data-driven world, sensitive information is increasingly vulnerable to
cyber-attacks and data breaches. To safeguard sensitive data, businesses must ensure
that they are compliant with regulatory requirements. Regulatory compliance refers to
the process of following rules and regulations set by various governing bodies to ensure
that sensitive information is secured and protected. That's why HelpRance created
solution to comply to these rules and regulations.
Previously, businesses used to share confidential information such as board meeting
strategies with external parties through paper documents or email with little regard for
security. However, the responsibility for security breaches was often placed on the
recipients, and companies absolved themselves of any liability. In contrast, regulatory
bodies now hold companies accountable for safeguarding confidential information, and
auditors recommend that Boards of Management adopt a vigilant approach to information
protection. Various laws, including Sarbanes-Oxley (SOX), the Gramm-Leach-Bliley Act
(GLBA), the Health Insurance Portability and Accountability Act (HIPAA), and NIST SP
800-171, are in place to ensure the protection of sensitive information. It is essential
for businesses to recognize the importance of securing confidential information and
comply with relevant regulations to avoid liability.
Business process compliance
Our document security feature enables you to limit access to information to only
authorized individuals and provides proof that the information has not been accessed or
used by anyone else. This allows you to demonstrate the reliability and security of your
business processes, which is more effective than relying solely on encryption. With
encryption, once the information is decrypted, users can easily distribute it to others.
Through our document security and controls, you can provide evidence of which
individuals registered to access certain information and those who did not, regardless
of their authorization. Additionally, you have the ability to demonstrate when
particular documents were accessed, as well as the location where they were accessed
from, if necessary. Furthermore, any document printing activity can be monitored and
Information becomes inaccessible
In certain situations, there is a legal obligation to retain information for a specified
duration, often 1 or 2 years, and after this time has elapsed, the information may be
disposed of. However, it is crucial to ensure that the information is destroyed at the
appropriate time and cannot be retrieved from backups or personal copies. With
HelpRange document DRM, you can establish an end date for each document, guaranteeing
that after this date, the document will be inaccessible and effectively destroyed. For
more information on this topic, please refer to document retention guidelines.
As part of the legal process, known as discovery, or when providing documents to your
own advisers, you may need to grant access to privileged documents to lawyers or other
investigators. It is important to ensure that only authorized documents are used and to
track which parties have accessed them. This approach effectively prevents others from
conducting "fishing trips" through your information and complies with the NIST SP
800-171 regulations regarding controlled access to information. Additionally, by setting
an expiry date for information, you can promptly revoke access when necessary.
Check out HelpRange
HelpRange is "Next-Gen Documents Protection & Analytics Platform". HelpRange represents the cutting-edge platform for document access controls and in-depth analytics, ensuring superior management and usage insights for your documents.