Membership associations play a critical role in various industries, from trade and
professional organizations to social and charitable groups. These associations often
handle sensitive information such as membership details, financial records, and
confidential communications. To safeguard this information, membership associations rely
on PDF documents for secure communication and information exchange. However, as with any
electronic document, there are potential security risks associated with PDFs. In this
article, we will explore how to secure PDF document for membership associations.
It's important to note that while protecting documents and data is important, it's also
important to strike a balance between protection and accessibility. If the protection
measures are too strict, users may become frustrated and turn to other sources for the
same information. It's important to find a balance between protecting document and
making it accessible to customers.
Disable Printing and Downloading
Most PDF editors come with an option to disable printing and downloading of the
document. This option is especially useful when you want to share the document online
but want to prevent others from printing or downloading it. However, it's important to
note that this method is not foolproof, as users can still take screenshots of the
document or use third-party tools to extract the contents. That's why you need better
tool for the job.
Host your files in HelpRange
That's why one of the most effective ways to prevent unauthorized distribution of your
PDF files is
by hosting them on a secure platform. You can use a secure file hosting service like
HelpRange, which comes with advanced security features like encryption,
access controls, and versioning.
Finally, it is important to consider the method of file sharing when sending sensitive
information. Email is not always a secure method of sharing information, as emails can
be intercepted and read by unauthorized individuals. Instead, consider using a secure
file sharing service or a secure client portal to share PDF documents. These services
typically use encryption and other security measures to protect your information.
One of the greatest feature of HelpRange is way to disable possibility to make
of your documents. To disable this possibility you just need to check "Screenshot
Protection" to on for given document.
Online Access to Document Via OTP (One-time passwords)
To protect your documents really well HelpRange introduced possibility to let your
viewers see your documents only after successful sign in attempt (using their emails as
way of authentication).
HelpRange introduces also possibility to disable forwarding of your PDF to other people.
You just need to set this option to ON.
In conclusion, membership associations handle sensitive information that requires a high
level of security. Password protection, encryption, watermarking, redaction, and secure
file sharing are all effective ways to protect sensitive information in PDF documents.
By taking these precautions, membership associations can help ensure the privacy and
security of their members' information.