17 virtual data rooms compared by starting price, pricing model and the deals they are built for – from the bank-grade M&A platforms to flat-priced rooms for a seed round or a one-off sale. 11 publish prices; 6 quote per deal, and we say so.
Disclosure: HelpRange publishes this page and is one of the providers. We do not rank ourselves first for every deal – where another tool is a better fit, we say so.
Starting price as published by the vendor, or “quote only” with a reported figure and its source. Click a name for the full review.
| # | Provider | Starting price | Pricing model | Built for |
|---|---|---|---|---|
| 1 | Datasite | Quote only (median ~$25,500/year reported by Vendr) | Quote: per page historically; now also per user, storage or flat monthly | Large and cross-border sell-side M&A |
| 2 | Intralinks | Quote only (median ~$13,950/year reported by Vendr) | Quote: pages, users and duration | Banks, large M&A, capital markets and regulated industries |
| 3 | iDeals | Quote only (third-party estimates ~$460–500/month entry) | Quote: plans by projects, admins and storage; unlimited users | Mid-market M&A and due diligence |
| 4 | HelpRange | Deal Room Pass $199 per 90-day deal · Max (with NDA) $69/month yearly · Unlimited $139/month yearly | Flat per team (unlimited users, rooms, guests) or $199 once per deal | Small and mid-size deals, fundraising, advisers who want a flat price |
| 5 | Firmex | Quote only (~$5K–10K per 3-month project reported) | Quote: single project (data volume × duration) or yearly subscription | Mid-market M&A, legal and compliance teams with repeat deals |
| 6 | Ansarada | $69/month (50 MB, 12-month term); 1 GB $699/month | Published: data size × term length | Deals with small, well-defined data volumes |
| 7 | DealRoom | Quote only | Quote: annual subscription priced by deal volume, unlimited users | Corporate development teams running a pipeline of acquisitions |
| 8 | SecureDocs | $250/month (12-month plan); $400/month (3-month plan) | Published flat fee: unlimited users and documents | Mid-market M&A and fundraising teams that want a flat fee |
| 9 | Papermark | Data Rooms €99/month yearly (3 users) | Published flat EUR plans with included users; extra seats €19–€70/month | Startups and small teams who want a modern, low-cost room |
| 10 | DocSend | Advanced Data Rooms $180/month yearly (3 users) | Per user on lower plans; 3-user bundles on Advanced | Founders sharing pitch decks who need a light data room |
| 11 | Digify | Pro $1,680/year (1 user, 3 rooms); Team $4,200/year | Published plans limited by users, rooms and guests | Teams that need strong file-level protection (DRM, screen shield) |
| 12 | CapLinked | Team $399/month; Enterprise from $550/month ($5,500/year) | Published monthly plan; Enterprise quoted from a starting price | Real estate, private equity and mid-market deals with many guests |
| 13 | ShareVault | Quote only | Quote: “value-based” by features and storage | Life sciences licensing, audits and long-running partner portals |
| 14 | Drooms | Free Starter (150 MB); paid Hub plans from €19/month | Published subscription by users, storage and features; Enterprise quoted | European real estate transactions and asset management |
| 15 | Peony | Data Room $52/admin/month yearly | Published per admin; viewers free and unlimited | Startups and small funds with one or two admins |
| 16 | Onehub | Data Room Edition $300/month yearly ($375 monthly) | Published: per-user file-sharing plans; flat Data Room Edition | Businesses that want client portals and an occasional data room |
| 17 | Ellty | Starter $79/month (Ellty’s own page, Jan 2026) | Monthly plans with included users; unlimited viewers | Startups that want a light, low-cost data room |
Prices checked on the vendors’ pricing pages on 31 October and 5 November 2026. Reported figures (Vendr, Peony, Ellty) are estimates. Vendors change prices often – confirm with the vendor before you buy.
Starting price: Quote only (median ~$25,500/year reported by Vendr) · Pricing model: Quote: per page historically; now also per user, storage or flat monthly · Best for: Large and cross-border sell-side M&A
Datasite is one of the names investment banks reach for first on large sell-side processes. It is built around the full deal workflow – preparing the room, inviting bidder groups, running a structured Q&A process with many participants and reporting to the client. You do not buy it from a pricing page: every room is quoted by the sales team, and historically the quote was driven by the number of pages uploaded, which is why large rooms with many scanned documents became expensive. Today quotes can also be per user, per storage or a flat monthly fee.
Price source: Vendr marketplace data, via our Datasite pricing post · Datasite vs HelpRange
Starting price: Quote only (median ~$13,950/year reported by Vendr) · Pricing model: Quote: pages, users and duration · Best for: Banks, large M&A, capital markets and regulated industries
Intralinks (part of SS&C) has been running virtual data rooms for banking and M&A for decades and is still a default choice in many investment banks and law firms. Its strength is a mature, heavily used platform for large transactions, debt and capital markets work and fund reporting. Like Datasite it does not publish prices; quotes are built from pages, users and the length of the project, and multi-year contracts often carry an annual uplift.
Price source: Vendr and Peony, via our Intralinks pricing post · Intralinks vs HelpRange
Starting price: Quote only (third-party estimates ~$460–500/month entry) · Pricing model: Quote: plans by projects, admins and storage; unlimited users · Best for: Mid-market M&A and due diligence
iDeals is a widely used mid-market VDR. Its pricing page now lists three plans – Core (a single project, five administrators, unlimited users, 0.5–2 GB storage), Premier (single project, unlimited administrators, AI chat with documents, translation) and Enterprise (unlimited projects, SSO, MCP connector) – but every one of them ends in a “Get price” button. A free trial is offered on each plan.
Price source: idealsvdr.com/virtual-data-room-pricing (plans, no prices); estimates via our iDeals pricing post · iDeals pricing explained · iDeals vs HelpRange
Starting price: Deal Room Pass $199 per 90-day deal · Max (with NDA) $69/month yearly · Unlimited $139/month yearly · Pricing model: Flat per team (unlimited users, rooms, guests) or $199 once per deal · Best for: Small and mid-size deals, fundraising, advisers who want a flat price
HelpRange is our product, so read this entry with that in mind – we list the limitations as plainly as the strengths. It is a secure document sharing service with full data rooms on the Max and Unlimited plans: e-mail-verified access, click-to-sign NDA before the room opens (Max and Unlimited), per-viewer watermarks, download and print blocking, page-by-page analytics, guest uploads, activity reports and AI Q&A answered from the room’s documents. Pricing is public and flat per team: Max costs $87 a month ($69 billed yearly) and Unlimited, which adds a custom domain, $174 a month ($139 billed yearly), both with unlimited users, rooms and guests, and the Deal Room Pass gives everything in Unlimited for one deal – $199 once for 90 days, no subscription. Files are stored encrypted – new uploads in the EU (AWS Frankfurt), older files in the US.
Price source: helprange.com/pricing · Deal Room Pass · Security · NDA before access
Starting price: Quote only (~$5K–10K per 3-month project reported) · Pricing model: Quote: single project (data volume × duration) or yearly subscription · Best for: Mid-market M&A, legal and compliance teams with repeat deals
Firmex sells two models: a Single Project Data Room (a one-time fee for one project with fixed-time access) and a Data Room by Subscription (an annual fee for unlimited projects). On its pricing page Firmex says data requirements and project length set the price and that the subscription is cheaper than buying several single rooms – but it does not publish the figures.
Price source: firmex.com/pricing (models, no prices); estimates via our Firmex pricing post · Firmex vs HelpRange
Starting price: $69/month (50 MB, 12-month term); 1 GB $699/month · Pricing model: Published: data size × term length · Best for: Deals with small, well-defined data volumes
Ansarada is one of the few M&A-grade providers that publishes a full price grid. The price depends on the data size of the room and the contract length: a 50 MB Essentials room is $99 a month on monthly terms ($69 on a 12-month term), 250 MB is $479 ($244 on 12 months), 1 GB is $1,479 ($699) and 10 GB is $4,348 a month. Rooms above 20 GB are quoted. Overage is billed at peak usage for the rest of the term.
Price source: ansarada.com/pricing, via our Ansarada pricing post · Ansarada vs HelpRange
Starting price: Quote only · Pricing model: Quote: annual subscription priced by deal volume, unlimited users · Best for: Corporate development teams running a pipeline of acquisitions
DealRoom positions itself as an “M&A Operating System” rather than a data room alone: pipeline management, diligence request tracking and post-merger integration in one place, with a data room inside. Its pricing page shows no figures – the subscription is annual, priced by the number of deals you run, with unlimited users and no per-document charges. There is no free trial; you book a walkthrough.
Price source: dealroom.net/pricing (no figures, checked 5 November 2026) · DealRoom pricing explained · DealRoom vs HelpRange
Starting price: $250/month (12-month plan); $400/month (3-month plan) · Pricing model: Published flat fee: unlimited users and documents · Best for: Mid-market M&A and fundraising teams that want a flat fee
SecureDocs (now part of Onit) is a straightforward flat-fee data room. It publishes two prices: $250 a month on a 12-month plan billed annually, and $400 a month on a 3-month plan billed quarterly for short projects, both with unlimited users and unlimited documents. Volume packages are quoted. A 14-day free trial is offered.
Price source: onit.com/products/clm/securedocs (checked 5 November 2026) · SecureDocs pricing explained · SecureDocs vs HelpRange
Starting price: Data Rooms €99/month yearly (3 users) · Pricing model: Published flat EUR plans with included users; extra seats €19–€70/month · Best for: Startups and small teams who want a modern, low-cost room
Papermark is an open-source DocSend alternative that has grown into data rooms. Prices are published in euros: a free plan (50 documents), Pro €24 a month, Business €59, and data rooms start with the Data Rooms plan at €99 a month billed yearly (€149 monthly) for 3 users, going up to Data Rooms Plus (€249, 5 users), Premium (€549, 10 users) and Unlimited (€999).
Price source: papermark.com/pricing, via our Papermark pricing post · Papermark vs HelpRange
Starting price: Advanced Data Rooms $180/month yearly (3 users) · Pricing model: Per user on lower plans; 3-user bundles on Advanced · Best for: Founders sharing pitch decks who need a light data room
DocSend (Dropbox) is best known for tracked pitch-deck links. Its lower plans are per user – Personal $10 and Standard $45 per user per month billed yearly – and data rooms with NDA and advanced controls come with Advanced Data Rooms at $180 a month billed yearly for 3 users. Extra users on the Advanced plans cost about $60–$90 a month each (sources differ). There is no free plan; a 14-day trial is available.
Price source: docsend.com/pricing, via our DocSend pricing post · DocSend vs HelpRange
Starting price: Pro $1,680/year (1 user, 3 rooms); Team $4,200/year · Pricing model: Published plans limited by users, rooms and guests · Best for: Teams that need strong file-level protection (DRM, screen shield)
Digify focuses on document security: tracking, dynamic watermarks, “Screen Shield” and revocable access. Since 1 November 2025 (per Digify’s release notes) Pro costs $190 a month or $1,680 a year for 1 user, 3 data rooms and 50 guests; Team costs $500 a month or $4,200 a year for 3 users, 10 data rooms and 200 guests. Business (5 users, unlimited rooms, 500 guests) is reported at about $1,500 a month; Enterprise is quoted.
Price source: digify.com/pricing and Digify release notes, via our Digify pricing post · Digify vs HelpRange
Starting price: Team $399/month; Enterprise from $550/month ($5,500/year) · Pricing model: Published monthly plan; Enterprise quoted from a starting price · Best for: Real estate, private equity and mid-market deals with many guests
CapLinked publishes its entry price: the Team plan is $399 a month with no long-term contract, unlimited guest users, watermarking, DRM and Q&A, with 5 GB of storage listed in the feature table. Enterprise starts at $550 a month or $5,500 a year and adds SAML SSO, IP whitelisting, virus scanning, unlimited storage and a 99.9% uptime SLA; final Enterprise pricing is quoted. CapLinked lists SOC 2 compliance on its pricing page and offers a 14-day free trial.
Price source: caplinked.com/pricing (checked 5 November 2026) · CapLinked pricing explained · CapLinked vs HelpRange
Starting price: Free Starter (150 MB); paid Hub plans from €19/month · Pricing model: Published subscription by users, storage and features; Enterprise quoted · Best for: European real estate transactions and asset management
Drooms is a German provider with a strong position in European real estate. Its self-service “Drooms Hub” has a free Starter plan (150 MB, 2 users, 3 data room projects) and paid Professional and Business plans shown from €19 a month, with the price rising with user licences (up to 20 or 100) and storage (up to 10 GB). Enterprise, which is how large real estate portfolios are usually bought, is quoted.
Price source: drooms.com/en/pricing (checked 5 November 2026)
Starting price: Data Room $52/admin/month yearly · Pricing model: Published per admin; viewers free and unlimited · Best for: Startups and small funds with one or two admins
Peony charges per admin and leaves viewers free. The Business plan is $30 per admin per month billed yearly (up to 3 data rooms per admin), the Data Room plan $52 per admin ($75 monthly) with unlimited rooms, and Deal Team $64 per admin ($89 monthly) with a minimum of 4 admins. A free plan without data rooms exists; Enterprise is quoted.
Price source: peony.ink/pricing (checked 5 November 2026)
Starting price: Data Room Edition $300/month yearly ($375 monthly) · Pricing model: Published: per-user file-sharing plans; flat Data Room Edition · Best for: Businesses that want client portals and an occasional data room
Onehub is a business file-sharing and client-portal tool with a dedicated Data Room Edition at $300 a month billed yearly ($375 monthly). According to its pricing FAQ, the edition adds stealth mode, NDAs, watermarking, automatic indexing and full audit trails. The Standard and Advanced plans ($12.50 and $20 per user per month yearly) are file sharing without data room features.
Price source: onehub.com/pricing (checked 5 November 2026) · Onehub pricing explained · Onehub vs HelpRange
Starting price: Starter $79/month (Ellty’s own page, Jan 2026) · Pricing model: Monthly plans with included users; unlimited viewers · Best for: Startups that want a light, low-cost data room
Ellty is a newer, startup-focused document sharing and data room tool. Its plans page lists Standard, Data Room (2 users) and Data Room Plus (3 users) with unlimited visitors and rooms, but did not show clear amounts when we checked. Ellty’s own “for AI” page (last updated January 2026) lists Starter $79, Professional $150 and Enterprise $350 a month with unlimited documents and viewers. Watermarking, screenshot protection and audit log are on the top plan.
Price source: ellty.com/for-ai and ellty.com/plans (checked 5 November 2026)
The right VDR depends far more on the deal than on the feature list. Three picks for each situation, in the order we would try them.
A sale process with an investment bank, dozens of bidders, staged disclosure and hundreds of Q&A questions. Here the VDR is a small line in a large fee, and familiarity, process tooling and support matter more than price.
Data room for M&A · Due diligence checklist · Datasite alternative · Intralinks alternative
A business sale between $5M and $100M, a handful of serious buyers and a boutique adviser or the CFO running the room. You need permissions per bidder, NDA, watermarks, a Q&A channel and a clean activity report – and a price you can explain to the client.
Data room index generator · NDA before access · Firmex alternative
Investors read the deck, then ask for the room: financials, cap table, contracts, IP. The room is small, the team is two or three people and the round may take three to six months. Page-level analytics (who read the financials twice) are worth more than M&A tooling.
Fundraising data room · DocSend alternative · Papermark alternative
Funds run fundraising rooms for LPs, diligence rooms on targets and ongoing portfolio reporting – many rooms a year, many outside users. Per-room and per-user pricing hurts here; a subscription that covers every project is usually cheaper.
Property sales and portfolio deals mean large scanned files (leases, surveys, plans) and many brokers and bidders. Watch storage caps and per-GB pricing.
Real estate data room · Offering memorandum data room · CapLinked alternative
Selling a small business, one property, a licence or a minority stake: one deal, a few buyers, a few months. Paying for an annual contract makes no sense; a per-deal price does.
Deal Room Pass · Data room for business brokers · Data room cost calculator
Some sellers, works councils or regulators want documents stored in the EU and a processor that signs an Art. 28 GDPR DPA.
A small team running data rooms for a year pays anything from about $1,300 to a reported median of $25,500 – a 15× spread for similar needs. The pricing model matters more than the headline price: per-page plans grow with every draft uploaded, per-GB plans with scanned documents, per-user plans with the deal team. Flat pricing is the only model that does not grow with the deal.
| Model | Who uses it | How it works | Watch out for |
|---|---|---|---|
| Per page | Datasite (historically), Intralinks (estimates) | You pay for every page uploaded – reported estimates are $0.40–$0.85 per page (Peony). A 10,000-page room can cost $4,000–$8,500 before users and duration. | Scanned contracts, drafts uploaded twice and Excel files exported as many pages all add to the bill. |
| Per GB / data size | Ansarada, Firmex (data volume), Drooms (storage tiers) | The price is set by how much data the room holds and for how long. Ansarada: 50 MB from $69/month on a 12-month term, 1 GB $1,479/month on monthly terms. | Overage can be billed at peak for the rest of the term; image-heavy scans and CAD files blow up the size. |
| Per user / per admin | DocSend, Peony, Papermark (extra seats), iDeals (admins on Core) | Each internal user or admin is a seat; viewers are often free. Peony Data Room is $52 per admin per month yearly; DocSend’s Standard plan is $45 per user. | Every adviser, lawyer and colleague you add raises the bill – deal teams grow during diligence. |
| Plan with caps (users, rooms, guests) | Digify, Papermark, Ellty | A flat plan price with limits: Digify Team is $4,200/year for 3 users, 10 rooms and 200 guests. | Advisers running several deals hit room or guest caps and must jump a tier. |
| Flat per account or per team | HelpRange (Max, Unlimited), SecureDocs, Onehub Data Room Edition, CapLinked Team | One price regardless of pages or users. HelpRange Max, with NDA, is $87/month ($69 yearly) and Unlimited $174/month ($139 yearly), both for unlimited users, rooms and guests; SecureDocs $250/month on a 12-month plan. | Check what “unlimited” covers (users vs admins vs guests) and the storage limit. |
| Per deal / per project | HelpRange Deal Room Pass, Firmex Single Project, SecureDocs 3-month plan | Pay once for one transaction. HelpRange: $199 once for 90 days with everything in Unlimited. Firmex Single Project: quoted, reported at ~$5,000–$10,000 for 3 months. SecureDocs: $1,200 for a 3-month plan. | Ask what happens when the deal runs long – extensions can be priced at a premium. On the Deal Room Pass you buy another pass and the days are added. |
| Enterprise quote | Datasite, Intralinks, iDeals, DealRoom, ShareVault, EthosData | Sales builds a quote from pages, users, storage, duration and support. Buyer-reported medians: Intralinks ~$13,950/year, Datasite ~$25,500/year (Vendr). | Multi-year contracts often include annual uplifts (about 10% reported for Intralinks); negotiate a flat or per-user structure. |
Data room pricing report 2026 Data room cost calculator
Detailed pricing: Datasite · Intralinks · iDeals · Firmex · Ansarada · Digify · DocSend · Papermark
Before you invite anyone, build the folder structure with the data room index generator and check what buyers will ask for with the due diligence checklist. For the NDA step, see NDA before data room access.
There is no single best VDR. For large banker-led M&A, Datasite and Intralinks are the defaults. For mid-market deals, iDeals, Firmex and SecureDocs are common choices. For startups and small deals, Papermark, DocSend, Peony and HelpRange cost a fraction of the enterprise VDRs. Pick by deal size, number of users and how the provider charges.
Among providers with published prices, entry data room plans start at about €99/month yearly for 3 users (Papermark), $52 per admin per month (Peony) or $69/month yearly for unlimited users (HelpRange Max, NDA included). For a single deal, HelpRange Deal Room Pass is $199 once for 90 days. Drooms has a free Starter plan with 150 MB.
For a small team for a year: roughly $1,300–$4,200 with providers that publish prices, and about $5,500–$25,500+ with quote-based M&A providers (buyer-reported medians, e.g. Vendr: Intralinks ~$13,950/year, Datasite ~$25,500/year). See our data room pricing report for the full method.
Yes. HelpRange Deal Room Pass is $199 once for 90 days, with everything in the Unlimited plan for the whole team and unlimited guests; nothing renews and you can add days if the deal runs longer. Firmex sells a Single Project Data Room (quoted; reported at about $5,000–$10,000 for 3 months) and SecureDocs has a 3-month plan at $400/month billed quarterly.
HelpRange, Papermark, DocSend, Ansarada, Digify, SecureDocs, CapLinked (Team), Peony, Onehub and Drooms (self-service plans) show prices on their websites. Datasite, Intralinks, iDeals, Firmex, DealRoom, ShareVault and EthosData quote per deal.
Per page, per GB of data, per user or admin, per plan with caps on users, rooms and guests, a flat fee per account or team, or per deal. The model decides how the bill grows: per-page and per-GB plans grow with the data, per-user plans with the team, flat plans with neither.
For large sell-side processes with many bidders and formal Q&A: Datasite, Intralinks or iDeals. For mid-market and founder-led sales: SecureDocs, Firmex, or a flat-priced room such as HelpRange if you do not need a formal bidder Q&A workflow.
Investors mostly need a clean folder structure, an NDA if required and fast access. Papermark, DocSend, Peony and HelpRange are all used for seed to Series B rounds; compare page-level analytics and what happens to the price when you add teammates.
Google Drive or Dropbox work for early conversations, but they do not give you an NDA before access, per-viewer watermarks, page-level analytics or a clean activity report for the buyer. Once outside parties review confidential documents, a data room is safer and looks more professional.
Granular permissions per folder and guest, e-mail-verified access, NDA before access, dynamic watermarks, download and print control, an audit trail, page-level analytics, a Q&A channel, bulk upload with an index, and a security description (and ideally SOC 2 or ISO 27001 reports) you can show to the other side.
Free plans from established vendors use the same infrastructure as paid ones, but they usually cap storage, rooms or guests and leave out NDA, watermarks and advanced permissions. Drooms Starter (150 MB) and Papermark Free (50 documents) are real free plans; HelpRange’s free plan covers document sharing, with full data rooms on Max, Unlimited or the Deal Room Pass.
Many enterprise VDRs state SOC 2 and/or ISO 27001 on their websites; ask each vendor for the current report rather than relying on a badge. HelpRange does not have SOC 2 or ISO 27001 yet – our controls are described on the security page and we sign a DPA.
Fundraising rounds typically take 3–6 months; mid-market M&A from LOI to close often 3–6 months, larger processes longer. Plan for an extension, and check how the provider prices extra time and archiving after closing.
Yes. Several providers offer EU hosting; HelpRange stores new uploads encrypted in AWS Frankfurt (Germany; older files in the US) and signs a GDPR Art. 28 DPA, and Drooms is a German provider. Always check where documents, backups and analytics data are stored.
We took the providers buyers most often compare for M&A, fundraising and real estate deals, and checked prices on each vendor’s own pricing page (31 October and 5 November 2026). When a vendor does not publish prices we say “quote only” and give a reported figure only with its source. HelpRange is our product; its limitations are listed as plainly as the others.
Deal Room Pass: $199 once for 90 days – NDA before access, watermarks, AI Q&A, unlimited guests. Running deals all year? Max is $69/month billed yearly for the whole team, NDA included.
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