What 9 virtual data room providers charge – published list prices where they exist, buyer-reported costs where they do not – and what it means for a small team running deals for a year.
HelpRange, Papermark, DocSend, Ansarada and Digify show prices on their websites; iDeals, Firmex, Intralinks and Datasite quote per deal.
A small team running data rooms for a year pays from about $1,300 (Papermark, 3 users) or $1,668 (HelpRange, unlimited users) to a reported median of about $25,500 (Datasite).
Per-user plans grow with the team, per-GB plans with scanned documents, per-page plans with every draft uploaded. Flat team pricing is the only model that does not grow with the deal.
Guest, room and user caps (e.g. Digify Team: 3 users, 10 rooms, 200 guests) decide the real cost for advisers running several deals.
published price quote only – estimate or reported median
| Provider | Public prices | Pricing model | Price | Details |
|---|---|---|---|---|
| HelpRange | Yes | Flat per team, unlimited users, rooms and guests | Unlimited $174/month, $139/month billed yearly | Pricing |
| Papermark | Yes | Flat EUR plans with included users | Data Rooms €99/month billed yearly (3 users) | Papermark pricing |
| DocSend | Yes | Per user; bundles of 3 users | Advanced Data Rooms $180/month billed yearly (3 users) | DocSend pricing |
| Ansarada | Yes | Data size × term length | 250 MB room $244/month on a 12-month term; 1 GB $699/month | Ansarada pricing |
| Digify | Yes | Plans limited by users, rooms and guests | Team $4,200/year (3 users, 10 rooms, 200 guests) | Digify pricing |
| iDeals | No | Users, storage and project length (quote) | ~$460–500/month entry (estimate) | iDeals pricing |
| Firmex | No | Per project (volume + duration) or annual subscription (quote) | ~$5K–10K per 3-month project; subscriptions from ~$25K/year (reported) | Firmex pricing |
| Intralinks | No | Pages, users and duration (quote) | Median ~$13,950/year, range $10,000–$150,800 (Vendr) | Intralinks pricing |
| Datasite | No | Per page historically; per user, storage or flat (quote) | Median ~$25,500/year (Vendr) | Datasite pricing |
Published prices come from each provider's pricing page on 31 October 2026. For providers that quote per deal we use buyer-reported data (Vendr medians) or estimates published by other vendors, marked as such. The yearly figure assumes a small team (up to 3 users) running data rooms for 12 months with yearly billing where available; EUR is shown as published. Real quotes depend on users, data volume, term and negotiation.
You are welcome to quote the figures and charts. Please cite “HelpRange Data Room Pricing Report 2026” with a link to https://www.helprange.com/data-room-pricing-report. Corrections: hello@helprange.com.
For a small team with data rooms for a year: about $1,300–$4,200 with providers that publish prices, and roughly $5,500–$25,500+ with quote-based M&A providers (reported medians).
HelpRange, Papermark, DocSend, Ansarada and Digify. iDeals, Firmex, Intralinks and Datasite quote per deal.
Yes – please cite “HelpRange Data Room Pricing Report 2026” with a link to this page.