Google Drive is great for working on files together. When a deck, contract or data room goes to investors, buyers or clients, you need to know who opened it, stop it from spreading and take it back – that is what HelpRange adds.
| Google Drive | HelpRange | |
|---|---|---|
| Built for | Storing and co-editing files | Sharing documents outside the company |
| Who can open a link | Anyone with the link, or Google accounts you add | Anyone, or only e-mails you allow – verified by a one-time code, no Google account needed |
| Per-viewer watermark | No | Yes – the reader’s e-mail on every page |
| Page-by-page analytics | No – who opened a file only inside Workspace | Time per page for every reader, alerts, recordings |
| Block download / print | For viewers of some file types | Yes, for PDF, Office, images and video |
| NDA before access | No | Yes – click-to-sign with a PDF record |
| Revoke after sending | Yes – change sharing | Yes – one click, also expiry dates and view limits |
| Data rooms for many parties | Folders with sharing | Rooms with guests, NDA, uploads, Q&A and activity reports |
Information about other products comes from their public websites and pricing pages (checked October 2026) and may change – please verify with the vendor.
Sharing with colleagues, editing together and storing files – Drive (and Workspace) does it well and you should keep it.
Fundraising, M&A, sales proposals and paid content: anything where you need to know who read what, and to be able to stop a forwarded copy.
HelpRange: free plan; Pro $39 per team per month; Unlimited with data rooms, NDA and AI $174 per team per month ($139 billed yearly). Plans & pricing
Yes. Keep working in Drive and share the final PDF, Office file or video through HelpRange.
Inside a Google Workspace organisation the activity dashboard shows viewers of Docs, Sheets and Slides. It does not show readers outside your organisation page by page.
For small, informal deals people use shared folders, but there is no NDA step, per-viewer watermark or engagement reporting – which buyers and investors increasingly expect.
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