SharePoint and OneDrive are built for your organisation. Inviting outside parties means guest accounts, tenant settings and IT tickets. HelpRange gives outsiders a link or data room with one e-mail code – and you see what they read.
| SharePoint / OneDrive | HelpRange | |
|---|---|---|
| Built for | Intranet and internal document management | Sharing with people outside the company |
| External access | Guest accounts or links, governed by tenant policy | One-time e-mail code, no account |
| Per-viewer watermark | Via sensitivity labels on higher Microsoft licences | Yes, for every viewer, included |
| Page-by-page analytics | No | Yes |
| NDA before access | No | Yes – click-to-sign with a PDF record |
| Setup for a deal | IT configures sites, permissions and guest policies | Create a room and invite guests in minutes |
Information about other products comes from their public websites and pricing pages (checked October 2026) and may change – please verify with the vendor.
Internal collaboration, intranet, records management – keep it.
Deals, fundraising, board and client portals where outsiders need quick, controlled access and you need to see their activity.
HelpRange: free plan; Pro $39 per team per month; Unlimited with data rooms, NDA and AI $174 per team per month ($139 billed yearly). Plans & pricing
No. They confirm their e-mail with a one-time code.
Yes – HelpRange stores files encrypted in Frankfurt; we sign a DPA.
Yes – upload the final versions to HelpRange for sharing; internal drafts stay in SharePoint.
3-day free trial, then a free plan. No credit card required.
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