CapLinked pricing in short: CapLinked publishes its entry price. The Team plan costs $399 a month with no long-term contract, unlimited guest users and 5 GB of storage. Enterprise "starts at $550/month or $5,500/year" and is quoted, with unlimited storage, SSO and redaction. A 14-day free trial gives you the Team features with 1 workspace, 2 administrators and 500 MB. Below: what each plan includes, what a deal really costs, the limits to check, and how it compares with a flat-price room.
CapLinked plans and prices (2026)
| Plan | Price | Storage | Guests | Contract |
|---|---|---|---|---|
| Free trial | $0 for 14 days | 500 MB | Unlimited (1 workspace, 2 admins) | – |
| Team | $399 / month | 5 GB | Unlimited | No long-term contract |
| Enterprise | From $550 / month or $5,500 / year (quote) | "Flexible storage with no maximum" | Unlimited | Quoted; CapLinked offers to match a comparable written quote |
Source: caplinked.com/pricing, read 7 November 2026. The page does not say how many paid administrators Team or Enterprise include, or what an extra admin costs – ask before you buy. Older listings on review sites (e.g. Enterprise at $500/month) are out of date.
What each plan includes
| Feature | Team | Enterprise |
|---|---|---|
| Q&A ("EZ Q&A" with routing to experts) | Yes | Yes |
| Custom dynamic watermarks | Yes | Yes |
| Custom NDA / disclaimer / terms of access | Yes | Yes |
| Activity tracker / audit trail, export to CSV/Excel | Yes | Yes |
| Permissions, view-only, access expiry, 2FA | Yes | Yes |
| FileProtect DRM | Yes | Yes |
| SAML SSO, AD sync, IP whitelisting | – | Yes |
| PDF redaction, API, USB backup | – | Yes |
| AI features | None listed on the pricing page | |
CapLinked lists SOC 2 / SSAE 18 Type II, AWS hosting, 256-bit encryption and a 99.9% uptime SLA on the same page.
What a CapLinked data room costs for a real deal
| Scenario | CapLinked | HelpRange |
|---|---|---|
| One 3-month deal | 3 × $399 = $1,197 (Team, cancel after) | $199 once (Deal Room Pass, 90 days) |
| Rooms all year, small team | 12 × $399 = $4,788 (Team, 5 GB) | $1,668 (Unlimited, $139/month billed yearly) |
| More than 5 GB of documents | Enterprise, from $5,500/year (quote) | Same price – no storage tiers on data rooms |
| SSO | Enterprise only | Google sign-in and two-step login on every plan; no SAML SSO |
Limits to check before you buy
- 5 GB on Team – scanned contracts and financial statements fill this faster than you expect; past that you move to Enterprise.
- Admins – guests are unlimited, but the number of paid administrators is not stated on the pricing page.
- Monthly billing – no long-term contract is good for one deal; set a reminder to cancel when the deal closes.
- Trial limits – the trial has 500 MB and one workspace, enough to test the workflow but not to run a full data room.
CapLinked reviews
G2 lists CapLinked at about 4.4 out of 5 (around 67 reviews) and Capterra at about 4.5 (around 120 reviews) as of November 2026; reviewers mostly mention ease of use for guests and responsive support. Ratings change – check the listings: G2, Capterra.
CapLinked vs HelpRange
CapLinked is a full data room with a human Q&A workflow, DRM and SOC 2 – a good fit if you want those and a monthly plan. HelpRange is lighter and cheaper for small and mid-size deals: one flat price per team with unlimited users, guests and rooms; e-mail-verified access, click-to-sign NDA before the room opens, watermarks with each viewer's e-mail, page-by-page analytics and AI answers from the room's documents. It has no formal Q&A routing and no SOC 2 report yet.
HelpRange pricing · HelpRange as a CapLinked alternative · Open the demo data room
FAQ
How much does CapLinked cost?
The Team plan is $399 a month with no long-term contract, unlimited guests and 5 GB of storage. Enterprise starts at $550 a month or $5,500 a year and is quoted (caplinked.com/pricing, 7 November 2026).
Does CapLinked have a free trial?
Yes, 14 days with the Team features, limited to 1 workspace, 2 administrators and 500 MB of storage.
Does CapLinked charge per user?
Guest users are unlimited on both plans. The number of paid administrators included is not published on the pricing page.
Is there a cheaper CapLinked alternative for one deal?
For a single 3-month deal, CapLinked Team costs about $1,197. HelpRange's Deal Room Pass costs $199 once for 90 days; SecureDocs and Onehub publish prices too – see the comparison links below.
Related: SecureDocs pricing · Onehub pricing · data rooms with unlimited users · Data Room Pricing Report 2026 · best virtual data rooms.