How to secure your PDF documents with watermarks

Securing your valuable PDF documents is necessary in today's world where digital piracy runs rampant, and ideas and information can be copied with just a click of a button. Implementing safeguards such as watermarks is a proven way to shield your content from unauthorized usage.
Watermarks are semi-transparent layers that sit over the content and are typically used as a demonstration of ownership. They may be a company logo, text, or a combination of both. They have been widely used in the printing industry for centuries, and today, we continue to use them in digital formats because they provide a level of security that is both functional and easily implemented.
Watermarking PDF documents is vital for a variety of reasons. It protects sensitive information, marks a document's status such as 'Draft' or 'Confidential', and reduces the likelihood of a document being used unlawfully.
In this blog post, we'll offer you an in-depth guide on how you can secure your PDF documents with watermarks.

**Determine the Purpose of the Watermark**

Before we start adding watermarks, it’s crucial to establish the purpose. Do you want the watermark to show a document’s status, demonstrate ownership, or protect against unauthorized use? The purpose will help you shape the design, size, transparency, and placement of the watermark.

**Choose the Right Tool**

Selecting the right software for watermarking your PDFs is crucial for the end result. Most Adobe applications and many online tools can help you add watermarks. Besides Adobe Acrobat, software like HelpRange, a handy online tool, offers a range of capabilities to add, manage, customize your watermarks, alongside robust PDF usage analytics and document protection options.

**Creating the Watermark**

Depending on the tool you’re using, the process might differ slightly, but the overall steps remain the same. Watermarks can either be text or an image.
- For a text watermark, you will need to choose the text, pick a font style, adjust the size, set the color, and define the orientation (horizontal, vertical, or diagonal).
- For an image watermark, first, make sure the image is in a suitable format (like PNG or JPEG). Next, adjust the size and set its orientation.
No matter what type of watermark you add, be sure it does not hide essential information in the document.

**Applying the Watermark**

When your watermark is ready, the next step is to apply it to your document. Refer to your chosen tool's guide to execute this step correctly. The most advanced tools will allow you to control the opacity level of the watermark and decide whether it appears on the foreground or background.
Also, it would be best if you decided whether the watermark appears on every page or specific pages. Depending on the software tool, you can adjust these settings.

**Securing the Watermark**

Once the watermark is applied, the final stage is to secure it. This vital step prevents other users from removing the watermark from the PDF. In Adobe Acrobat, this can be accomplished by encrypting the PDF and restricting editing privileges.
With online solutions like HelpRange, the process is usually simpler and faster. HelpRange doesn’t only allow you to add and customize watermarks seamlessly, but it also excels at providing cloud-based document protection.

**Re-evaluate Regularly**

Last but not least, it’s good practice to regularly re-evaluate your watermarked documents. Regular checks will help ensure that the watermark still effectively protects your document and adequately represents your brand or the document's status.

In Conclusion,

Watermarking a document is a small price to pay for ensuring your PDF's safety. Although it might sound technical and challenging, with a bit of practice and the right tools at your disposal, applying watermarks to your PDFs can be straightforward and quick. If you have any questions related to document protection or PDF tools, be sure to reach out to us, and our team will be more than happy to assist you. Until then, happy watermarking!

Check out HelpRange

HelpRange is "Next-Gen Data Room For Documents Protection & Analytics". HelpRange is a cutting-edge virtual data room platform for document access controls and in-depth analytics, ensuring superior management and usage insights for your documents.