Free tool

Free proposal & quote PDF generator

Fill in your company, the client and the line items – quantities, prices and tax are totalled for you – and download a clean, branded proposal PDF.

Item and descriptionQtyUnit priceTax %

Free, no sign-up. The PDF is created in memory and not stored. Up to 30 line items.

Send it as a tracked link – know when the client opens it

Send it as a tracked link – know when the client opens it and let them click Accept offer. With an account, the AI offer generator drafts your next proposal from the last one.

A proposal that looks professional and adds up correctly gets answered faster. Keep it short: what you will do, what it costs, until when the price holds and how to say yes. Then send it as a link instead of an attachment, so you know when the client reads it.

How to write a proposal or quote in 5 minutes

  1. Enter your company name and, optionally, upload your logo (PNG or JPG).
  2. Add the client and a short introduction – the problem you solve and the result they get.
  3. List the line items with quantity, unit price and tax %; choose the currency.
  4. Add your terms (payment, delivery) and a validity date, then download the PDF.

Tips that get proposals accepted

  • Put the price on the first page the client sees – hiding it only delays the decision.
  • Set a validity date: it gives the client a reason to decide now.
  • Follow up when the client opens the proposal, not days later – proposal tracking tells you when.
FAQ

Free proposal & quote PDF generator – questions

Is it really free?

Yes – no sign-up and no watermark of ours on the PDF. Up to 30 line items per proposal.

Do you store my proposal?

No. The PDF is created in memory and sent to your browser; the form data and the logo are not kept.

How are the totals calculated?

Each line is quantity × unit price. Tax is calculated per rate on the net amounts and listed separately, then added to the total.

Can I use several tax rates?

Yes – give every line its own tax %, e.g. 23% for services and 8% for hosting. Leave it empty for no tax.

Does it use AI?

No. The free generator lays out exactly what you type. With a HelpRange account, the AI offer generator can draft the next proposal from your last one.