Short answer: both are data rooms inside bigger platforms, and neither publishes a data room price. Egnyte sells Egnyte Document Room – launched in October 2023 – as an add-on (listed under Financial Services) to its file-sharing plans, which cost $22–$48 per user a month billed yearly; the add-on itself is quoted. HighQ, owned by Thomson Reuters since 2019, builds a virtual deal room as a configured site in HighQ Collaborate, with a Q&A module, group permissions, bidder sites, terms and conditions at login and DRM viewing; it is sold to law firms and banks on enterprise quotes. Below: what each does, how to set one up and the alternatives with public prices.
Egnyte vs HighQ as a data room
| Egnyte Document Room | HighQ (virtual deal room site) | |
|---|---|---|
| Owner | Egnyte | Thomson Reuters (acquired July 2019) |
| How it is sold | Add-on to Egnyte plans; Document Room and Document Room Enterprise billing plans through sales | Enterprise licence; no public price |
| Base platform price | Business $22, Enterprise Lite $39, Elite $48 per user/month (billed yearly); Ultimate quoted | Not published |
| Q&A | Not described in the sources we read | Yes – Q&A module with categories and ask / approve / respond rights |
| Watermark | Yes – on files viewer and viewer-only users preview or download; advanced watermarks add name and e-mail | Not described on the VDR set-up page; DRM viewer or FileOpen-protected PDFs |
| Permissions | Viewer-only permission in Document Room | Group-based, per site, folder or file; bidder sites hide bidders from each other |
| Terms before access | Not described in the sources we read | Terms & Conditions at first login or every login |
| Audit | Not described for Document Room in the sources we read | Site audit reports and activity reports |
Sources: Egnyte pricing, Egnyte Document Room announcement, Egnyte help: Secure Collaboration using Document Room, HighQ help: Create a virtual deal room, Thomson Reuters case study. "Not described" means we did not find it in these sources.
Egnyte data room
Egnyte's Document Room is a separate "secure enclave" for very sensitive files shared with partners – Egnyte's pricing page describes it as virtual document rooms that "require additional security and controls beyond what a traditional file-sharing service can provide". Points to know:
- It is an add-on. You need an Egnyte plan and then Document Room through Egnyte's sales team; no price is published.
- Dynamic watermarking appears in the Elite plan ($48 per user a month, billed yearly) and above.
- Viewer-only users can see but not download, and watermarks apply to files they preview.
- Per-user pricing for your own staff; check how outside parties are licensed.
Egnyte fits firms that already keep their documents in Egnyte and want a controlled area for a transaction or a regulated exchange without moving files to another vendor.
HighQ data room
In HighQ a virtual deal room is a Collaborate site set up for due diligence. Thomson Reuters' own set-up steps:
- A system administrator creates the site with the Files module on and People off, and adds a site administrator.
- The site goes into Preparation mode so nobody else sees it.
- Optional: client logo, Home and Activity modules, a Bidder site for auctions, a site password, IP restrictions and Terms & Conditions at login.
- Create security groups for each permission combination, upload files and set permissions, usually per folder.
- Turn on the Q&A module, add categories and give ask, approve or respond rights (bidders can only ask or approve).
- Choose download control: Online Viewer with DRM (no downloads) or PDFs protected with the FileOpen plug-in.
- Add users without invitations, assign groups, switch the site to Active, test by logging in as representative users, then send invitations.
- After closing, download the files as a zip and archive the site.
HighQ suits law firms that already run HighQ for matters and clients. For a one-off deal outside a firm that has it, licensing HighQ for one room is rarely practical.
Alternatives with published prices
| Provider | Published price | Q&A |
|---|---|---|
| ShareFile VDR | $69.30 per user/month billed yearly, 5 users minimum | Folder Q&A |
| Drooms | Business from €398/month (Q&A plan) | Yes (Business) |
| SecureDocs | $250/month on a 12-month plan | Yes |
| Box / SharePoint | Part of your existing licence | No |
| HelpRange | $174 per team/month or $199 once for 90 days | AI answers from the documents; no human Q&A routing |
Or in HelpRange
If the room is for one transaction and Egnyte or HighQ is not already in-house, a stand-alone room is faster: per-person permissions, click-to-sign NDA before access, watermarks with each viewer's e-mail, page-by-page reading time and AI answers from the room's documents, files hosted in Frankfurt. Your whole team, unlimited guests, one price. Or $199 for a single deal. No sales call. Data room features · Pricing.
FAQ
Does Egnyte have a data room?
Yes – Egnyte Document Room, announced in October 2023, sold as an add-on to Egnyte plans with pricing through sales.
How much does an Egnyte data room cost?
Egnyte publishes its base plans ($22, $39 and $48 per user a month billed yearly; Ultimate quoted) but not the Document Room add-on, which is quoted (egnyte.com/pricing, 7 November 2026).
What is a HighQ data room?
A HighQ Collaborate site configured as a virtual deal room: group permissions, bidder sites, terms at login, a Q&A module and DRM viewing. HighQ belongs to Thomson Reuters.
Does HighQ have Q&A?
Yes. The Q&A module supports categories and ask, approve and respond rights; bidder users can only ask or approve.
Is there a cheaper data room than Egnyte or HighQ for one deal?
Yes – rooms with published prices, such as HelpRange's $199 Deal Room Pass for 90 days with unlimited guests.
Related: data room Q&A compared · white-label data rooms · ShareFile VDR · best virtual data room providers.